Associate Director, Educational Talent Search

Classification:
Department Name:
Job Number: FP2022-777
Status:
Priority Screening Date:
Recruitment Status:

Position Description:

Open Date: 02/08/2022
Working TitleAssociate Director, Educational Talent Search
Classification: Grade 7
Department Name: Early Outreach & Support Pgms
Job Number: FP2022-777

Status
Open Until Filled

Priority Screening Date: 03/01/2022
Recruitment Status: Open Until Filled

Position Description
This is a full-time position with benefits and is renewable annually based on continued funding.

California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty, and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service.

The University Corporation at Monterey Bay (the 'Corporation') exists to enhance the educational program of the campus; directly serve students, faculty, and staff; and provide services to the public. Although the Corporation is a legally separate 501(3) nonprofit corporation, it is a fully integrated part of the California State University, Monterey Bay campus. The Corporation is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population.

PROGRAM SUMMARY:
The Educational Talent Search (ETS) program identifies and assists 1166 individuals from disadvantaged backgrounds who have the potential to succeed in higher education. The program provides academic, career, and financial counseling to its participants and encourages them to graduate high school and continue on to the postsecondary school of their choice. The goal of ETS is to increase the number of youth from disadvantaged backgrounds who complete high school and enroll into postsecondary education institutions. Services provided by the program include: Academic, financial, career, or personal counseling including advice on entry or re-entry to secondary or postsecondary programs; career exploration and aptitude assessment; tutorial services; information on postsecondary education; exposure to college campuses; information on student financial assistance; assistance in completing college admissions and financial aid applications; assistance in preparing for college entrance exams; mentoring programs; and workshops for the families of participants.

POSITION SUMMARY:
Under the general direction of the Director of Early Outreach and Support Programs, the Associate Director is the lead in the day-to-day operations of Educational Talent Search (ETS). The Associate Director leads a team that includes: four Outreach Specialists, an Assistant and student assistants serving as Mentor/Academic Advisors, and is responsible for attaining program objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1. Oversees program implementation including developing, planning, and implementing goals, objectives, strategies, policies and procedures.
I2. ndependently assesses program needs and develops creative solutions that integrate approaches across organizational lines for possible implementation to meet these needs. Recommends changes on matters both within and outside Educational Talent Search.
3. Establishes and maintains working relationships with target high schools, postsecondary educational institutions, and community agencies to assure cooperative referrals and coordination of recruitment activities.
4. Conducts project and program marketing and public relations activities for advocating the purpose and success of the project with its students.
5. Assists in the selection of and provides training and evaluation to project staff.
6. Conducts site visits to the targeted schools to observe and assist the Educational Advising Specialists with curriculum presentations, field trips and college tours.
7. Coordinates and reviews all aspects of student selection.
8. Monitors, collects, and evaluates data to provide analysis of program and/or student performance.
9. Uses an asset-based approach to building on the talents and strengths of each student.
Completes all reporting requirements including Board updates, end of year review, and annual performance report.
10. Monitors compliance of grant conditions and terms, maintaining grant records and accountability procedures.
11. Uses good judgment to resolve problems where guidelines and precedents do not exist. Independently determines approaches and techniques to utilize in advisement situations and, within established parameters.
12. Works closely with other support teams on campus (i.e., Financial Aid, ASAP, etc.) to identify program eligible students.
13. Plans and monitors expenditures for appropriate and effective fiscal management of budget resources. 14. Plans and projects program budget expenditures, and establishes proper and required paper documentation for all project expenditures.
15. Coordinates the work of the project with other TRIO projects.
16. Handle sensitive and/or confidential documents and information where judgement and discretion are essential.
17. Ensure confidentiality of all program records and other sensitive information.

Other Functions:

Represents ETS at university functions and at statewide and national meetings, as necessary

Attends relevant national, regional, and local professional development conferences, workshops and seminars

Promotes and maintains an atmosphere of excellent internal and external customer service within the department and the campus community

Performs other duties as assigned

PHYSICAL WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.

Hybrid Position
Office Location: 8 Upper Ragsdale, Monterey CA 93940
Ability to work from home: adequate internet connection and ergonomically sound and quiet workspace required.

Knowledge, Skills and Abilities
Working knowledge of the principles, practices and strategies currently used in improving access to low-income and educationally disadvantaged students. Thorough knowledge of the basic principals of individual and group behavior. Working knowledge of individual counseling techniques. Working knowledge of research and observation techniques for the purpose of recording, classifying, and interpreting factual information. Advanced knowledge of the techniques and methods of interviewing. Extensive knowledge of the basic principals, practices and major trends in advising/mentoring. Ability to rapidly acquire a working knowledge of the specific objectives of Educational Talent Search, Early Outreach Programs Office and their relationship to the total campus; ability to interpret and apply program rules and regulations. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex matters. Ability to determine appropriate courses of action and proper techniques to utilize while engaged in sensitive situations.
Ability to gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations; ability to participate in and contribute to group meetings, conferences, and interviews; ability to present clear and concise information orally and in written reports. Ability to establish and maintain cooperative working relationships with faculty, staff, student organizations, and other private and public agencies. Ability to work effectively and interdependently in a diverse university environment. Ability to interpret and apply federal, state, and university policies and regulations pertaining to academic achievement. Ability to use initiative and resourcefulness in planning academic pathway, work assignments and in implementing long-range program improvements for program participants. Knowledge and understanding of Title V, E.O. 595, 665, 405, and CSUMB Admissions and Financial Aid policies. Ability to prepare and conduct evaluations of subordinate staff. Experience in training, mentoring and supervising staff. Working knowledge of and ability to use a broad range of technology, systems and packages.

Minimum Qualifications

Education and Experience:

Equivalent to a Master's degree from an accredited college or university AND two years of professional experience in areas related to college advising and/or retention. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required experience on a year-for- year basis. A minimum of one year experience in supervising staff, budget management and program development.

Specialized Skills
Demonstrated ability to interact successfully with a variety of constituencies including middle/high school and college personnel and partnership members. Demonstrated knowledge, commitment, and ability to work with students from disadvantaged, diverse and non-traditional backgrounds. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.

Preferred Qualifications
Demonstrated ability to interact successfully with a variety of constituencies including middle/high school and college personnel and partnership members. Demonstrated knowledge, commitment, and ability to work with students from disadvantaged, diverse and non-traditional backgrounds. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.

Special Conditions of Employment
Must be willing and able to work evenings and weekends and to travel in and out-of-state as deemed necessary to provide services to participants and attend professional development opportunities. Position will require travel between campus offices and off-campus location. Must have own transportation, valid driver's license, and insurance, and the ability to complete a web-based training in defensive driving. Must continue to meet the established driving standards as a condition of employment.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. All employees must be eligible for employment in the U.S. This position is required to maintain confidentiality as outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are 'at-will' employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022.

See: The California State University COVID-19 Vaccination Policy

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.

CSAs are employees whose job duties fall into one of the following categories:

Work in a campus police or security department
Are responsible for campus security
Are designated as the contact for reporting criminal offenses
Have significant responsibility for student and campus activities

Questions can be sent to: hr_corporation@csumb.edu.
Compensation and Benefits
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Classification: Grade 7. The annual salary for this position is $62,400. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year, and other benefits.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://www.schoonoverparkapartments.com/

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle.

How to Apply
A completed online application and resume must be received by the University Corporation Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the Corporation.

For assistance or if you require accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center - first floor ( map). For additional campus information visit CSUMB.edu. For information regarding the University Corporation visit https://csumb.edu/corporation/.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Quick Link for Job Postinghttps://csumb.peopleadmin.com/postings/6726

Knowledge, Skills and Abilities:


Minimum Qualifications:


Specialized Skills:


Preferred Qualifications:


Special Conditions of Employment:


Compensation and Benefits:


How to Apply:
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About California State University, Monterey Bay

California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is located on Monterey Bay, 100 miles south of San Francisco.

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