The Program Coordinator I, will perform a wide range of duties for the Human Clinical Research Facility (HCRF) to support administrative and financial functions of the unit and to further develop and refine the fee for service structure of the facility. The position will report to the HCRF Executive Director and act as a liaison to the HCRF Director of Clinical Research and the various units including the Exercise & Sport Nutrition Lab (ESNL), the Center for Translational Research in Aging and Longevity (CTRAL), College of Education and Human Development Post Award Research Services, various TAMU Departments/Colleges, as well as private companies and organizations.
Required Education and Experience:
Bachelorâ™s degree or equivalent combination of education and experience.
Two years of experience in program coordination, general office, or accounting.
Required Knowledge, Skills, and Abilities:
Ability to manage diverse and competing demands for time and resources.
Ability to self-monitor and to establish goals and set priorities.
Ability to multi-task and work cooperatively with others.
Knowledge of word processing, spreadsheet, and database applications.
Preferred Education and Experience:
Bachelorâ™s degree in accounting or related field.
Four years of experience in program coordination, general office, or accounting.
Salary Range: $40,000 - $44,000
Answers routine and complex questions regarding the Human Clinical Research Facility (HCRF) programs. Prepares facility presentations and develops handouts and print materials associated with HCRF services and research. Ships and receives lab and facility documentation and materials to potential customers and collaborators. Coordinates and develops agenda and discussions topics for facility and research lab meetings, as well as HCRF board meetings.
Acts as a liaison with potential customers and facility visitors and assists in providing facility tours of HCRF lab spaces and facilities. Organizes special facility, research, and program events/seminars. Supervises student workers. Coordinates facility operations, including telecommunications/cable, copier/printer, lab equipment repair and maintenance. Assists with the preparation and submission of work orders for facility and equipment repairs.
Coordinates the day to day administrative, facilities, and financial activities of the Human Clinical Research Facility. Coordinates development of HCRF marketing materials, advertisements, website, and social media accounts. Assists in identifying internal and external sponsors to market fee for service activities.
Develops and implements HCRF financial and administrative Standard Operation Procedures (SOPs). Assists the Executive Director in tracking lab personnel required training (HIPAA, etc.). Communicates deficiencies in training to lab personnel.
Assists the Executive Director in maintaining staff safety training, compliance, inspection, and Institutional Review Board (IRB) files. Assists with monitoring safety compliance and work with lab personnel to ensure certification of HCRF equipment and research space.
Maintains certification records and Coordinates scheduling certifications for HCRF equipment. Assists lab personnel with monitoring freezer alarms and other lab equipment alarms.
Oversees daily financial activities of facility. Coordinates expenditure approvals with facility Director. Coordinates with post award research services on account transactions. Develops monthly balance reports.
Manages and tracks purchase card expenditures. Processes orders via TAMU purchasing system (Aggiebuy), vendor websites, and other purchasing methods. Resolves vendor and payment issues. Coordinates facility personnel payroll. Acts as a liaison between HCRF facility and post award research services, HLKN business office, internal and external customers, and other TAMU units as needed.
Monitors and tracks services performed by facility personnel and applies services to customer accounts. Creates, issues, and processes monthly invoices for services rendered. Ensures invoiced payments are received and credited to customer accounts.
Develops personnel accounts for all individuals involved in fee for service activities. Ensures salaries from fee for service activities are credited appropriately. Provides monthly salary reports to supervisors of staff for budget and percent effort planning.
Develops budgets based on fee for service activities and HCRF-related grant applications (e.g., training grants, etc.). Serves as a liaison between CTRAL and ESNL staff to ensure that PIâ™s have necessary information for IRB applications. Manages data files for fee for service research.
Manages the purchasing of materials and supplies. Maintains and manages facility inventory. Monitors and records usage of supplies and materials per fee for service project. Performs other duties as assigned.
Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
Internal Number: R-018324
About Texas A&M University
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.